The COVID-19 pandemic has drastically changed the way the world works, and with UK workers working at home for the foreseeable future, it can be difficult to connect the workforce together.
To support workers, flexible office specialist, Workthere, has shared five tips on how you can stay connected to your colleagues, both in and out of the office.
- Communicate like you’re all in the office
Being able to speak to your colleagues throughout the day is an integral part of office life, and communicating as you normally would (as much as is possible) should be the first step in maintaining a sense of connection while working from home. You could also organise a mid-morning or mid-afternoon virtual tea break as a pick me up, or celebrate team members’ achievements over chat or video call.
- Have at least one daily check-in with your team
When you have teams working across different locations, it’s vital that you have daily check-ins to ensure you all feel connected, even when apart. A simple way of doing this is to ensure you have a call at the same time each day, during which each person is given a speaking slot to share ideas and workloads. Although this has been implemented by many businesses when the workforce began to work from home, it’s important that this communication continues when some return to the office and some stay home, to make sure all colleagues feel connected to each other.
- Plan virtual socials
Socials are an integral part of office life, particularly in shared workspaces where collaboration and socialisation are prominent, so it’s important to ensure social activities don’t fly under the radar as colleagues work apart. Virtual socials are a great way of connecting with colleagues wherever they’re based, so why not arrange one every two weeks or so? You could arrange a quiz over or after-work drinks over video call, a virtual games night or even a virtual escape room.
- Encourage video calls
Rather than relying too heavily on instant messenger tools, consider phone calls and video calls more often. Face-to-face communication and voice interaction is incredibly important in maintaining relationships with colleagues while working apart, so make time to speak to them each day.
While it might be tempting to turn off your camera on a video call, leaving it on so you can interact with colleagues ‘face-to-face’ is important. As you can see your colleagues and pick up on visual cues and body language, video calls can make workflow easier by talking problems through as you would in the office, rather than having to wait for responses online and risk things being misinterpreted.
Encouraging you to be more social with your colleagues, starting a new club is a great idea to stay connected to them, both in and out of the office. You could start a book club or even a Netflix club, where each employee watches the same show, and then have a call or group chat where you can each discuss the show or book and what you thought of it. Another good idea is to start a virtual class, such as crafts, art or cooking. One employee who is skilled in a certain area can circulate a recipe or instruction sheet beforehand, then host a video call for everyone else to give it a go. This is a great way to learn more about your colleagues and pick up a new skill too, all the while helping colleagues feel connected to each other.
Cal Lee, Global Head of Workthere, comments: “Office workers are somewhat in limbo at the moment. While at first glance this may seem like a challenge, this type of set up is relatively normal for those used to working in flexible office spaces or serviced offices. It can be difficult to stay connected to colleagues while some work from home, but there are lessons and opportunities we can take from the flexible office market to create opportunities for better collaboration and connectivity for teams long-term.”
For more information, visit Workthere’s blog: https://www.workthere.com/en-gb/news-guides/help-guides/how-to-stay-connected-during-lockdown/
Established in February 2017, Workthere is a Savills venture introduced to help businesses find flexible, co-working and serviced office space across Europe, America and Asia. Workthere is an entirely new brokerage service and website listing platform – workthere.com – combining tech with an expert human touch. Workthere is a completely free service for occupiers and covers the entire flexible work space market as well as covering more specialist space such as laboratories. The concept was formed by Cal Lee, a former graduate and development surveyor at Savills, who saw the opportunity to offer a new platform for growing co-working and flexible work space providers to market their space. www.workthere.com