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The best productivity boosting apps

Gary Turner, co-founder and UK managing director of accounting solution Xero, chooses four apps that he uses to be more productive.

1. RescueTime
Available on PC, Mac or Android, RescueTime provides an accurate snapshot of how I spend my time each day. It provides goal setting tools, detailed reports about which websites and applications I spend time on and productivity scores. This helps me spot inefficiencies in my day and become better at managing my time. It even lets you block distracting sites and set an alarm to tell you when you have spent more than two hours on a particular website.

2. Inbox by Google
Google’s inbox app helps manage emails, maintain a cleaner inbox and get closer to achieving inbox zero. Features I find helpful are ‘snoozing’ non-urgent emails to revisit later in the day or the week, and goal setting tools that ensure I make time in my working day for important things like exercising, doing expenses or grabbing that regular coffee with a colleague. Gmail recently added a new ‘save to inbox’ option for sending yourself links. If you spot an article or website you want to look at properly later, you can just tap on the share button and save it to your inbox – letting you revisit all of those things you intend to read later but never get back to.

Schedule periods to block websites and emails on your phone, tablet or computer
Schedule periods to block websites and emails on your phone, tablet or computer

3. Freedom
Exercising self control can be near impossible, and the beauty of the Freedom app is that it does all of the hard work for you. The aim of the app is to make it easier for you to switch off from online distractions and get tasks done. It does this by letting you schedule periods when websites and emails are blocked on your phone, tablet or computer.

4. Coffitivity

Recreate sounds of a cafe to boost your creativity
Recreate sounds of a cafe to boost your creativity

Getting out of the office for an hour or two to work from a coffee shop can be one of the best ways to escape distractions and motivate yourself to power through your work. Getting away from your desk isn’t always an option, but the Coffitivity app and a pair of headphones can be almost as good! Coffitivity recreates the sounds of a café to boost your creativity and help you work more productively. Available on web browser and an app, Coffitivity has a library of different tracks such as ‘morning murmur’, ‘Paris paradise’ and ‘university undertones’.

We’d love to hear what you do to stay focused. Please email your top tips to

Business Info Magazine & Site is Published by Kingswood Media 2022