Data capture made easy

Posted on Aug 1 2016 - 8:05am by John Peters
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Fujitsu fi7030 entry-level professional scanner heralds new approach for scanner market leader. With the launch of its new entry-level document scanner, the fi7030, Fujitsu subsidiary PFU (EMEA) Ltd is lowering the entry point for professional information

 The combination of PaperStream Capture 1.5 and the PaperStream IP driver brings new capabilities to smaller businesses by simplifying the creation of digital processes that mimic existing analogue workflows.


The combination of PaperStream Capture 1.5 and the PaperStream IP driver brings new capabilities to smaller businesses by simplifying the creation of digital processes that mimic existing analogue workflows.

capture and helping businesses of all sizes accelerate their digital transformation.

The 27 pages per minute (54 ipm duplex) scanner is being supplied with a full PaperStream Capture 1.5 licence, which Fujitsu expects to become the main interface for defining processes and routines for capturing information to feed into workflows, repositories or enterprise content management systems.

The combination of PaperStream Capture 1.5 and the PaperStream IP driver brings new capabilities to smaller businesses by simplifying the creation of digital processes that mimic existing analogue workflows. It also presents optimised scanned images on-screen at the rated speed, thanks in part to a new ‘browse view’ showing thumbnails and previews on one screen for rapid validation of images during scanning.

New approach

Klaus Schulz, Senior Manager Product Marketing EMEA at PFU (EMEA), told Business Info that making PaperStream Capture 1.5, rather than the scanner hardware itself, the most important point of interaction with users is a new approach for Fujitsu.

“We are moving away from looking at the hardware first and the paper as the object that needs to be digitised to focus on capturing information. This means not just sticking to a digital resemblance of the document, but scanning and being able to verify that the scanned content and presented digital content is actually what you had wanted to scan. Then, within that seamless capture process, being able to extract some information automatically or semi automatically and present it as indexing data, as metadata describing the document, and validating the digital copy of that document by releasing it into predefined process routines or productive sub-systems,” he said.

End-to-end capture out of the box Schulz argues that as the market leader in scanning, Fujitsu has a responsibility to help businesses on their digital transformation journey.

“Fujitsu comes from a history of scanning and placing something into a static archive. There’s so much more value to documents if you are able to present that information and make it retrievable for more than just one single process or one single person. Companies are becoming more and more aware of the requirement to digitise and capture information, partially because the legal and socio-economic framework is imposing a requirement to move forward with digital transformation. We have always talked about transforming paper and the information it holds into a digital state. What we are doing now is promoting a complete end-to-end capture solution ‘out of the box’ to help organisations move onward with their digital transformation.”

Standard across the range

The other significant announcement is that henceforth all Fujitsu f scanners will be supplied with PaperStream Capture 1.5 as standard, providing a consistent software experience across the range, from the entry-level 7030 up to the company’s production devices.

“With PaperStream Capture 1.5, you can roll out exactly the same pre-defined routines across different f Series models. That adds value, because you only have to learn a single interface or process routine; you can ensure the quality of the digitised document across different seats, across different individuals; you can plan what will be provided to your productive information systems; and you can start to look at streamlining processes,” explained Schulz.

He added: “If a business’s requirements change – like page volume, format or workload – it is easy to introduce additional f Series models without having to alter capture processes or software routines. It is also possible to roll out company-wide standards for capture processes across different workloads and format requirements, from a small remote office to a central mailroom.”

SME digitisation

Schulz says that by offering a full licence of PaperStream Capture 1.5 on an entry-level document scanner and extending it across the range, Fujitsu is enabling SMEs to go further with digitisation than they have been able to in the past.

“We know from our studies that a maximum of 30-35% of mid-sized companies have started to embrace digitisation and roll digital document management right out across the company and across multiple departments instead of looking at just one single line of business application or one single isolated solution, for example, accounts payable. In companies that have a systematic approach to roll out scanning, 40% of employees are involved in digital document management or have access to digitised documents in a systematic way. With globalisation, the pressure on smaller mid-size companies from global competition has increased massively. Part of meeting that pressure is to look at your own processes and routines and try to increase efficiency by transforming them into a digital state or a digitally accelerated state,” he said.

Out of the box

Schulz added: “With the introduction of the fi7030, we are saying that for £500 you get an ‘out of the box’ end-to-end solution for the complete capture routine. You can start looking at your own processes; mimic them in an electronic state; roll that out; get experience of what it means to capture information from paper documents and feed that into your processes. As time goes by and you gain experience and start to understand what the value of that is and how you could roll that out across multiple seats, across multiple departments, you can start scaling up and picking from the fi Series and right sizing depending on what speed requirement you have. The f 7030 is 27ppm but you could go all the way up to 100ppm or 130ppm; you could move from a distributed capture environment at the desktop of the information worker to the production side of document capture, e.g. back office mailroom applications; and you could stick to exactly the same routines, procedures and capture processes that you have become acquainted with.”

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